Policies and Procedures

Immunizations
Medical students are required to have a complete immunization record on file at Academic and Student Affairs.

Immunization requirements are listed on the immunization record form available through Academic and Student Affairs.

Failure to comply with the Student Health Immunization Policy will result in denial of class registration.

Any special circumstances regarding immunizations should be discussed with Academic and Student Affairs at 316-293-2603.

Hepatitis B Immunizations
KUSM-W medical students are required to receive the Hepatitis B Immunization Series in its entirety. This series consists of immunizations administered at one, two, and six months.

Medical students who wish to receive the series at a clinic other than the KU Wichita Adult Medicine may do so, but must present Academic and Student Affairs with proof of immunizations once the series is complete.

KU Wichita Adult Medicine will bill the student’s health insurance for the immunization and then bill the student for the unpaid amount in accordance with the fee schedule and billing procedures as outlined below.

If the medical student does not complete the series, Academic and Student Affairs will notify the dean’s office of his/her delinquent status.

Student Exposure Protocol
In the event of injury or exposure to blood, body fluids, or other infectious materials while functioning in the role of medical student, please follow the following protocol:

At the KU Wichita Adult Medicine clinic during office hours, report immediately to the Medical Director. If you have questions, call Academic and Student Affairs at 316-293-2603. If you are at any other facility, follow facility protocol.

These procedures are consistent with Center for Disease Control guidelines and the exposure protocol used for all KUSM-W faculty, staff, and residents.

Communicable Diseases
Address KUSM-W campus questions to Academic and Student Affairs 316-293-2603.

All enrolled medical students with a communicable disease that may affect the health and safety of others MUST advise Student Health Services at the KU Wichita Adult Medicine clinic. Medical students may be required to provide medical records or may be evaluated in person. Decisions about risk the student poses to the health and safety of others at the medical school and area hospitals will be the responsibility of the Student Health Center Staff. Their decisions will be the final determinate of the level of participation in school activities. All reasonable consideration will be given in order to determine if reasonable accommodations can be made to allow a student to participate in a normal course of study without risk to him/herself or to others.

Medical Records Policy
Your medical information is your property. This information is considered confidential and will not be released to anyone other than you or a health care provider for the purpose of continuity of care. The records may be released upon receipt of written approval from you.

If you request your medical records you must provide proper identification and specify date of service or reason for the request. You must complete a release of medical information form.

Medical records requested by a health care provider for the purpose of continuity of care are free of charge.

Medical records requested for other purposes will be billed to you using the standard medical records fees as established by the State of Kansas and KUSM-W Medical Practice Association. This fee must be paid prior to receipt or faxing of the records.

Forms
Student Health History Form
Spouse / Partner Affidavit
Release of Medical Information From KU Form
Release of Medical Information To KU Form